Integrating People, AV, and Spaces for Dynamic Collaboration Experiences

Collaboration spaces have taken center stage in hybrid work ecosystems merging people, culture, and engagement. Found in conference rooms, waiting rooms, lobbies, and huddle spaces, today’s collaboration spaces enable everyone to share ideas with no barriers. Successful AV solutions need to be technologically advanced to harmonize in-room and remote collaboration experiences, yet exceedingly easy so users can just walk/click in and join the meeting.

AVaaS conference room bundles give you this sophisticated simplicity. Choose from worry-free, pre-configured, bundles in a predictable OPEX model that are certified for Microsoft Teams and Zoom. Or opt for fully customized, integrated solutions crafted to meet your specific needs, platform, and environment.

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Black Box Audio Video Solution Partners

When you partner with Black Box, you partner with industry leaders. Our vast portfolio includes solutions from Cisco Webex, Zoom, Crestron, NEC, and more. No matter if you’re a large, small or midsized enterprise, you’ll find the right technologies to help your employees innovate, collaborate, and communicate no matter where they work from. The pandemic thrust AV technology into a new role in the workplace ecosystem. It is more than a communications facilitator. It is business-critical technology affecting every aspect of how we act and interact with colleagues in unprecedented ways.

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7 Trends in Post-COVID AV and How It Is Shaping the Hybrid Workplace

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Worry-Free, AVaaS Bundles

In today's world, collaboration solutions are a must-have. Choose from pre-configured and customized bundles for conference rooms of all sizes.

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Creating Connected, Immersive Spaces that Fuel Collaboration

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    AV & Collaboration Expertise

    Skilled and certified engineers design today's complex audio, video, and collaboration solutions that integrate seamlessly with your communications platform and give users extraordinary, reliable, consistent experiences.

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    Centrally Managed, World-Class Services

    Expect personalized, professional project management services from the same team starting with procurement and staging to installation and support. We'll take care of all the details, so you can focus on your business priorities.

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    Consistent AV Services — Worldwide

    Our field technicians are certified to handle your unique deployment needs at one site or thousands of sites. Expect the same performance and the same results any and everywhere around the globe.

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    Services from Day 2 and Beyond

    The project doesn't end with "handing over the keys." Layer on preventative maintenance to keep your system running smoothly. When remote technical support won't suffice, we provide critical on-site support.


Evaluating AV vs. AVaaS: Five Questions You Need to Ask Yourself

Are you looking to enhance your organization's communication, collaboration, and overall efficiency? Then it's time to evaluate the pros and cons of your current AV configuration vs. moving to AVaaS.

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Black Box Audio Visual Partners

When you partner with Black Box, you partner with industry leaders. Our vast portfolio includes solutions from world-class innovators creating audio, video, and collaboration solutions that will shape and redefine how users experience the workplace.

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Gain insight from our experts into how technology is shaping how we think about the workplace and work together — no matter where our colleagues are.

5 Ways AVaaS Can Benefit You (and 5 Ways to Get Started)

Apr 28, 2023, 04:57 AM by Black Box

AVaaS: From the Space-Age Dreams to Livin' the Dream

You may remember (or have heard of depending on your age) that animated sitcom from the 1960s, The Jetsons? It's about a family living in the space age with all types of futuristic gadgets and gizmos.

While the technology seemed pretty far-fetched at the time, the show did succeed in predicting the future. Flying cars? Not quite yet. But many of those cartoon-fantasy, space-age inventions are now essential parts of everyday life. Interactive TVs. Talking watches. Digital newspapers. Virtual medicine. Drones. Automatic vacuums. Robotic assistants and pets. Video calls.

Yep, AV technology today is the dream of the space-age generation. And it's far more advanced than it is was 10, 5, even 3 years ago. The pandemic rapidly accelerated the capabilities and cost-efficiencies of AV technology to actually make it easy for anyone to use, anywhere. Just like in The Jetsons.

Advanced AV is now essential for businesses of every size and shape. People, meaning regular, non-technical, non-IT team members, can create engaging presentations, video conference smoothly, conduct training sessions, and collaborate more effectively. However, seamless AV technology can seem like a pipe dream. Owning and maintaining AV equipment and software can be a significant expense for many businesses, especially for small and medium-sized enterprises (SMEs). But it doesn't have to be thanks to AVaaS.

What is AVaas?

AV as a Service (AVaaS), like other technologies such as unified communications and Wi-Fi, has emerged as a way for organizations to reap all the benefits of the latest AV technology the easy way — by contracting for AV software and equipment as a subscription service.

AVaaS gives you a wide range of solutions, including audio and video conferencing, digital signage, video walls, collaboration tools, and more, which can be customized to meet your organization's specific needs. AVaaS gives you the AV you dream about without the nightmares of making it work.

5 Ways AVaaS Can Benefit You

Cost savings/Monthly OPEX
AVaaS gives all businesses, particularly those without the necessary IT or financial resources a cost-effective way to take advantage of the latest AV technology, without a large, upfront capital investment and ongoing maintenance expenses associated with ownership. Leasing AV equipment and software for a monthly fee is typically much lower than the cost of purchasing it outright. Best of all, you know exactly what your monthly OPEX is. There are no surprises.

Super Scalability
With AVaaS, you can easily scale up or down to meet your organization's changing needs. This means that you can add or remove equipment, services, and users as needed, without having to worry about buying and maintaining new equipment and software.

Operational Flexibility
Have it your way. AVaaS gives you the flexibility to choose the services you need now and change it as your business requirements change. This makes it easy for you to provide the right AV services without being tied down to long-term commitments.

Latest Technology
Leave those annoying upgrade worries behind. AVaaS gives you the latest technology ensuring that your organization stays up-to-date. You'll always have the most current software, security patches, and upgrades as well as support.

Hassle-Free Maintenance
With AVaaS, you don't have to worry about the hassles of maintenance and upgrades. AVaaS providers take care of all the maintenance ensuring that your equipment is up-to-date and functioning properly.

5 Steps to Start Livin' the AVaaS Dream

Here are the five things you need to do to get started with AVaaS.

  1. Assess your AV requirements: Do an audit. Determine what kind of equipment and software you need for your business operations, types of users, and locations, including remote users.

  2. Research AVaaS providers: Look for providers that offer the equipment and technologies you need. A quality provider can help you assess your AV needs and make subscription recommendations.

  3. Choose your configuration: Not all sizes fit all customers. Based on the recommendations of a quality AV consultant/provider, you may have a number of different conference rooms or AV needs. Work alongside your AV provider to create options (or if already part of the package you've contracted for, choose what layouts fit your requirements).

  4. Establish Project Timelines/Rollouts: Work with your provider to determine project deadlines according to your needs. A quality AV provider has readily available stock on hand or a pipeline to provide that bypasses current supply chain holdups.

  5. Train. Work with your provider to set up user training sessions as the equipment is installed, including "train the trainer" and/or pre-recorded sessions if necessary.

AVaaS: Make Everyone Happy

AVaaS is a simple and cost-effective way for you to improve your AV capabilities, stay competitive, and keep everyone happy from the CFO to the most far-flung remote users. By leasing AV equipment and software on a monthly basis, you'll gain the advantages of the latest AV technologies without being burdened by the upfront costs and ongoing maintenance expenses associated with ownership. You'll work with a known OPEX and get the ability to change, scale, add, and subtract users and services as your business changes. You'll also get the best AV available. 

Leveraging AV as a Service may be just what your company needs. Black Box can help. To explore your options, contact us at or 855-324-9909.

For more information on AV, see our Audio Visual Integrations page.

You may also be interested in these blogs.

How AV is Shaping the Hybrid Workplace
Audio Visual as a Service (AVaaS)
The Technology Behind AV
Evaluating Your AV: What Questions You Need to Ask Yourself

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Why Black Box?

Black Box has a dedicated AV Solution Engineering team that is skilled at building AV solutions for customers needing conference rooms, huddle spaces, operations centers, classrooms, auditoriums and collaboration spaces. Our custom design and consultancy services will provide you with the right product mix from leading partnerships including Crestron, Zoom Rooms, NEC, and Webex that will meet your video conferencing and collaboration needs.

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